remote online notary association

Introduction

Imagine finalizing an important document, like a real estate transaction or power of attorney, without leaving your home. No more scheduling conflicts, no more rushing to a notary’s office—just a seamless, secure process done entirely online. That’s the power of Remote Online Notarization (RON).

With technology advancing and digital transactions becoming the norm, RON is transforming the notary industry. But what exactly is it, how does it work, and why should you, as a notary, care? Let’s break it all down.

What is Remote Online Notarization (RON)?

Remote Online Notarization, or RON, is a process where a notary public notarizes documents electronically using audio-video technology rather than meeting signers in person. This means both the notary and the signer can be in different locations while conducting a legally binding notarization.

Unlike traditional notarization, which requires physical presence, RON uses secure digital tools to verify identities, record the session, and apply tamper-proof electronic signatures and seals.

How Does RON Work? Step-by-Step Process

RON follows a straightforward process, but security is at the heart of it. Here’s how it typically works:

1. The Signer Uploads Their Document

   • The signer submits the document that needs notarization through a RON-approved platform.

2. Identity Verification & Credential Analysis

   • The signer’s identity is verified using multi-factor authentication (MFA), such as knowledge-based authentication (KBA) and ID credential analysis.

3. Audio-Video Conference with a Notary

   • The notary and signer connect via a live, recorded video session where the signer confirms their identity.

4. Electronic Signing & Notary’s E-Seal

   • The signer applies their electronic signature, and the notary applies their digital notarial seal and electronic signature.

5. Tamper-Proof Record & Notarial Journal

   • A secure record of the transaction is stored for compliance, ensuring the document remains tamper-proof.

Why is RON Gaining Popularity?

RON is not just a convenience—it’s a game changer in the notary industry. Here’s why it’s gaining traction:

• Accessibility & Convenience – Clients can get documents notarized from anywhere in the world, making it easier for businesses and individuals alike.

• Security & Fraud Prevention – With identity verification, recorded sessions, and tamper-proof seals, RON offers heightened security compared to traditional notarization.

• Efficiency & Faster Turnaround – Transactions that once took days can now be completed in minutes, benefiting industries like real estate, legal, and financial services.

• Legal Recognition & Growing Adoption – Many U.S. states have legalized RON, and businesses are quickly adopting it as a standard practice.

Is Remote Online Notarization Legal?

Yes! But with a state-by-state variation. As of now, most states have passed laws allowing RON, with some requiring specific guidelines, approved platforms, and training. Notaries must comply with their state’s laws and use approved technology providers to perform RON legally.

How to Get Started as a Remote Online Notary

If you’re a notary looking to expand your services with RON, here’s how you can get started:

1. Check Your State’s RON Laws – Ensure RON is legal in your state and understand the requirements.

2. Obtain a RON Certification – Some states require additional certification or training.

3. Choose a RON Platform – Popular platforms include Notarize, DocVerify, and BlueNotary.

4. Upgrade Your Notary Tools – You’ll need a computer, webcam, microphone, and a secure internet connection.

5. Start Offering Remote Notary Services – Market your services online to attract clients who prefer digital notarization.

Final Thoughts

Remote Online Notarization isn’t just the future—it’s the present. As businesses and individuals embrace digital transactions, RON offers a secure, efficient, and modern alternative to traditional notarization.

If you’re a notary looking to stay ahead of the curve, now is the time to get certified, set up your RON services, and grow your business in this evolving digital landscape.

Ready to elevate your notary career with RON? Contact RONA or become a member today for expert guidance and exclusive resources!